On the 29th of August, 2020 at the National Executive Council meeting of the Okpe Union, certain decisions were reached that are imperative to be implemented for the survival and stability of the Okpe Union. By the provisions of the Okpe Union Constitution, the General Secretary is named specifically to be responsible for the implementation of General Assembly and NEC decisions of the Okpe Union.
For the avoidance of doubt, *Article 16 iii* provides as follows:
iii. GENERAL SECRETARY
The General Secretary shall be the Chief Administrative Officer of the National Executive Council (NEC) of Okpe Union and a signatory to its accounts.
(a) To supervise all administrative activities of the Union
(b) Conduct and direct the correspondence of the Union and cause to be issued notices of meetings of the General Assembly, National Executive Council and all other meetings as may be determined from time to time.
(c) Keep or cause to be kept all records of proceedings of the General Assembly, National Executive Council as well as other records of the Union.
(d) Render a written Annual Report of the activities of Union to NEC.
(e) Ensure the implementation of the decisions and directives of the General Assembly, National Executive Council and ensure that all units of the Union carry out their duties promptly and efficiently.
(f) Consult the President General in the discharge of the duties of his or her office.
(g) Carry out any other duties as may be assigned to him or her from time to time by the President General or the National Executive Council.
(h) The General Secretary of the Union shall be the custodian of the Common seal of the Union.
On “f” above, I have reached out to the President General several times since the last NEC meeting for the purpose of consultation as required, but I have got no positive replies from him as he insists that his moving out of the last NEC meeting meant it had ended. This is despite the fact that the constitution of the Okpe Union provides for deputising by the Deputy President General 1 who duly presided over the remaining parts of the NEC meeting of the 29th of August, 2020 where the decision was taken. I have also consulted with other members of the NEC.
For more clarity as to the constitutional provisions regarding the Annual General Assembly of the Okpe Union, the union’s constitution provides as follows:
i…. shall be the supreme and highest decision making organ of the Union.
- The General Assembly shall hold once a year at a designated place in Okpe Kingdom by NEC and shall be presided over by the President General
iii. Decisions taken at the General Assembly shall be binding on all branches and their members.
- The General Assembly shall be made up of the following:
- National Executive Council members
- Board of Trustees members
- Branch and Regional delegates
- The Youth Wing and Affiliate bodies.
Annual General Assembly:
- The Annual General Assembly shall be held annually at a
designated place in Okpe Kingdom
- The Quorum at the Annual General Assembly shall be 2/3 of the branches invited.
- The General Secretary shall give notice to members Sixty (60) days before the AGA, indicating the agenda, time, date and venue.
- Each Branch shall send maximum of 5 (five), not less than 2 (two) delegates to the AGA.
Dear members of the Okpe Union, as the tenure of the current National Executive Council ends on the 17th of November this year 2020, and as we currently have less than 60 (sixty) days to that date for a General Assembly Notice to be disseminated before the tenure said tenure lapses as enshrined in the constitution, no meeting of the current NEC can validly change the date fixed by the 29th of August 2020 NEC meeting of the Okpe Union.
My dear Okpe compatriots and members of the Okpe Union all over the world, as the constitution has singled out a specific officer, the General Secretary, to be responsible for the implementation of General Assembly decisions, National Executive Council decisions, as well as “ensure that all units of the Union carry out their duties promptly and efficiently”, I call on all of you to stand up for the survival and stability of the Okpe Union at this critical point of its history. I implore all members and stakeholders of the Okpe Union to make contributions financially and otherwise that will assist the National Secretariat of the Okpe Union to implement the decisions of the National Executive Council which met on the 29th of August, 2020. The implementation of these decisions especially that of holding the General Assembly of the Okpe Union fixed for the *14th of November, 2020, at the Okpe Hall, No 18,Adeola Road in Sapele, Delta State* are germane to the continuity and progress of the organisation.
The area of support essential to the success of the November 14th, 2020 General Assembly include the following:
- production of and circulation of notices of the General Assembly meeting(which shall include the agenda, venue and time) to all branches, and affiliates of the Union. We have already done this;
- the venue logistics for the General Assembly meeting such as decoration, DJ/sound system, etc
iii. refreshments for the General Assembly meeting;
- File Jackets and Programme for delegates; and
- publication of the outcome of the General Assembly meeting in the media.
The Secretariat of the Okpe Union as well as the General Assembly Planning Committee shall publish a budget soon. We solicit for the support and cooperation of all stakeholders and members of the Okpe Union the world over in organising this all important 2020 Annual General Assembly of the Okpe Union.
Signed this 20th day of September, 2020.
Akpederin Kingsley Ehensiri Esq., General Secretary, the Okpe Union.